The Top Event Technology Trends for 2019: An Overview

Top Event Technology trends for 2019

We are half-way through 2019. Now is the era of technological advancement. Top Event Technology trends for 2019 are reshaping the execution and planning of events. Expectedly, technology is part of all affairs of our daily life, and event planning is no exception. Moreover, it is a tech-driven affair.  

The Impact of the Tech Boom on the Event Industry

First of all, the tech boom has greatly worked for the event industry. As a result, technology has come into play in all aspects of event planning. A study suggests that event technology services are vital to events’ success.

Event technology has cut down the event planning cost by 30% because it has improved processes. Additionally, the changing technology is a crowd puller, causing an increase in attendance by 20%. Above all, it increases the planner’s outcome by 27%. What else would a planner want?

Event Technology is Stepping Up

Event technology companies are trying new things—technology event invitations to mind-blowing technology event themes, event technology rentals to tools. As a result, the industry has pulled ahead subtly over the years. While some trends faded away with time; it seems like certain trends are here to stay. 

First, the best event technology solutions are the ones that are good for event agency and crowds alike. Of course, event technology consulting can turn an ordinary event into a memorable journey. Are you looking to plan your current event with technology? Or are you planning to use technology in an upcoming event? If yes, then here is your guide. These are probably the top Event Technology trends for 2019 on the roll.

The Top Event Technology Trends for 2019

1.   Facial Recognition

A new event technology that seems to impact the industry this year is facial recognition. Despite some privacy hurdles, planners have their eyes on this new event-tech. In the meantime, different event technology companies are using this feature for non-corporate events in great ways. Music fests, concerts, international sports events –facial recognition is making its way.

Attendee Management

Algorithms are taking into account the minute details. From facial features to hairstyles, body shapes to expressions, algorithms can take care of all. As a result, event agencies will be able to map your mood because they will read your body language. The face ID system is an effective way to track the crowd and manage them. Above all, it is a secured check-in system, more for significant events like an event technology conference.

Makes Your Event Trend

The latest trend can help to make your event “trending.” Facebook also uses face ID tool. Crowds at a sports event can tag their friends, use hashtags, and go live from the venue. As a result, it helps to reach more people.

Future Usage

For the first time in Olympics history, Japan will use a large-scale facial recognition system in the 2020 Summer Olympics. The system will help to ID over 300,000 people, including athletes, media people, crowd, and staff.

2.   Chatbots

Chatbots automate a chat-driven process. Also, they answer the queries persistently and recommend things. In addition, this tech will improve with time because data is expanding. There are two key components involved in chatbot programming, the template, and the library. A chatbot can answer most of the questions using data from its library. You must see a little box popping on websites asking how it can help you.

Chatbots are a trending event technology for many reasons. They reduce event planning costs by replacing paid human workers. They help more people because they don’t feel tired. Also, they don’t have any other humanly needs that would cause them to stop working. Their use is limited because event planning companies are learning ways to use this tech. Similarly, creators have to find better ways to promote chatbots for event planning.

Reduce Your Cost

Chatbots are useful, no matter how large or small your event is. Even more, the nature of the event does not matter. So, if you are planning a music concert or a five-day health conference, chatbots are helpful. They are ideal events because they can easily answer the limited questions from the participants. 

Real-Time Response

In contrast to machines, humans can feel overwhelmed with the workload. Chatbots can use the FAQs library to answer questions in an instant. They can do this because they use the canned responses to the most asked questions. Finally, they provide real-time information to attendees 24/7 gratifying their needs.

Multiple Platforms

Chatbots provide the attendees with multiple platforms. The choice is all yours. In fact, you don’t have to have other apps to get the relevant info about the event. For this reason, Chatbots have an edge over other apps.

3.   Event Diagramming

Before putting your brain to test, how about mapping out the event visually? Event Diagramming software; a new event technology 2019; is the answer to all your concerns. The diagramming tool ensures controlled planning.

These tools are user-friendly and equipped with drag-and-drop diagramming, seating software, and 3D walkthroughs. In addition, these tools convey the message with clarity in a few minutes. This event-driven technology ensures customized and apt planning. Even more, all managing parties can access this cloud-based program, hence streamlining the project.

Event Planners

A successful event requires a smooth relation between the planner and the stakeholders. The diagramming tool can save the planner form haphazard on the big day. Therefore, a well-outlined plan will allow the client to breathe peacefully. Similarly, uploading a floor plan to work on will help the staffers to identify their roles. Hence, they can easily accommodate VIPs or other guests accordingly. You can layout a plan to manage the meal preferences of the attendees.


Before the big day, there is a lot of back-and-forth between the planner, the stakeholders, and the venue. Here, diagramming tools make real-time collaboration possible. Therefore, the planner can share the changes in the event proposals or show past diagrams to the client for reference.

For instance, some hotels allow planners to take charge. The planners have the liberty to seat their guests the way they want. In contrast, some hotels may use the tool to alter the vendor’s layouts into the to-scale diagram.


Event diagramming tools map out the big events. In fact, almost all big names prefer to visually verify the placement of every single piece of equipment and event arrangement. Likewise, Event technology forums and event technology platforms also benefit from the tools to efficiently organize the events.

4.   Event Automation

Planning events manually has become history because now you have advanced event technology. As a result of event technology trends, things have become easier than ever. Above all, technology has improved the experience for the people as well as planners. Today, you will find event technology services for any problem in the planning. Furthermore, event agencies are getting their hands on technology and benefitting significantly. Therefore, from automation to data gathering, pushing event notifications to provide event insights, technology is the key player.

Saves Time

Event planning is a hard task that needs you to work day in day out. Would you believe Event Coordination was ranked 5th in the list of most stressful jobs last year? However, putting up a successful event is tremendously stressful because of the many tasks. For that reason, it seems like time slips from event planners’ hands like anything. Hence, they are always on the go and trying to do a lot in the minimum time. However, event-driven technology has helped the planners to win the race against time.

Event automation can help the planner to plan and execute the event effectively. Also, automation is a cost-effective way that helps to automate tasks and create smooth workflows. Above all, automation helps to measure the success of event and marketing strategy.

Personalized Attendee Experience

Automation provides the attendees with a personalized experience. Due to this reason, pushing too much information on crowds is a big NO. People would rather open a personalized message than spend time on information overload. Fortunately, automation allows info to be as per people’s needs because it is backed by data.

5.   Augmented Reality

Bringing people to an event is one thing, but keeping them there until the end is different. Among the event technology trends 2019, an emerging event-tech is Augmented Reality (AR). Event planners are leaning towards AR technology because they can create amazing experiences. There are many exciting ways to make use of AR.

Due to its ease of access, AR is becoming a popular choice among the event technology companies. Planners experiment with different technology event themes and cast images on flat screens with the help of a projector. Hence, lighting up the surface with projection mapping transforms the structures into 3D models.

Event Planners

AR technology is a smart and cost-effective method of creating optical illusions. Just think how amazing an illusion car or a landmark will look? That’s why planners love this tech. Certainly, there is no limit to imagination and neither to projection mapping. From concerts to formal meetings, use this tech to bring your thoughts to life because it does wonders. How about interactive pieces of art, a convention booth, or social media wall for your upcoming event?


You will easily find basic audio-visual set up at an event venue. But, finding creative solutions to design the space is tricky. Maybe, having a projection mapping in your tool kit can make clients happy. The AR tech allows you to create realistic renders of your choice without needing to alter the venue physically.

AR in Use

Opera houses use AR tech because it is hard to entice crowds to opera in modern times. Moreover, event agencies use the feature because they want to bring static objects to life and grab eyeballs. Some planners use customized filters for the event. Likewise, gamification apps like Pokemon Go also use AR technology.

6.   Virtual Reality

Virtual Reality is one of the top event technology trends for 2019. It has made a massive impact on the event planning technology as well. Planners make use of it to create amazing interactive art displays. VR tech works wonders in event promotion because it gives crowds the feel of the event.

  • VR tech is cheap and easy to access. So, even if you have a low budget, even then you can use it to make your event a success.
  • Virtual Reality enthrals the audience and helps to keep them engaged.
  • Apart from adding a Wow factor to your event, AR also works for branding and event marketing as well.

7.   Hybrid Events

Virtual events are very much in trend these days. However, these events are not as useful as in-person events, but they are gaining fame. Also, hybrid events give space to planners to connect with physical and virtual crowds. In fact, more and more concurrent events are taking place each year. Going to a virtual event cuts down the travel cost because you don’t have to travel. In addition, it saves time that the crowd has to spend to get ready and be a part of the event.


Planners with tight budgets can also benefit from this technology, just like huge companies. Live streaming does not require expensive equipment because a handy smartphone can do the job. However, for impressive shots and effects, it is better to take professional help. After all, you need to up your production game and capture the best angles. Spend a fraction of the budget on hiring an AV company for producing engaging content. You can find them with ease because this tech is on the rise.

Increase Attendee Reach

While Hybrid events are potential trends, planners have some questions about them. There is a fear that the in-person turnout gets affected because of the virtual event. Of course, people will not spend money on buying tickets because they can attend it virtually? However, the truth is a bit different.

A survey suggests that 30% of people who went to a hybrid event one year, made it to the event following year in-person. Due to the live streams, people get an insight into the event. Certainly, live-streaming helps the attendee to find if the event is worth attending. However, you should not live stream the whole event because you have to keep some for the virtual crowd as well.

8.   Drones

One of the top event technology trends for 2019 is drones. Drone shots take your event to a whole new level with great angles. Also, drones allow you to use your creativity. From breathtaking shots to managing the security of your event, drones can have a high impact. Nevertheless, there are some considerations to keep in mind. Policies and rules are being put into place to avert the misuse of this technology. Therefore, you should know the laws before using drones for tech events.

Mesmerizing Shots

Certainly, drones are becoming a trend in event planning technology. Event planners use drones to make their events unique. It captures impressive photos of the attendees with captivating highlights of the day.

A drone is the most useful event technology live recording tool. Planners or clients may use a drone (with regulation) for the live streaming of the event. Nonetheless, it is a useful tool for mapping the location of the event.

The Marketing Tool

Along with being a perfect event technology solution, a drone can help in marketing too. Aerial shots are the best because they make up for great highlights. In addition, you can use these footages for marketing the next year.


Security is often a major concern, especially when you are planning a big event. Drones are the event-driven tech because they can assist with surveillance and security of the events. They can save you money because you don’t have to hire a guard for high-position guarding.

Further, you can use drones with night-vision and other tech features. You have to mount new tech and use it because drones don’t need training as humans do. It would be interesting to see how drone technology plays a role in the event technology industry in the future.

9.   Artificial Intelligence

Thanks to Artificial Intelligence (AI) because it has brought more ease for us. A robot serving a pizza was once a dream. However, it has now become a reality. Also, AI is improving, and it has been trending for a few years now. Like the other fields, top event technology trends for 2019 have AI in them too. At this point, the impact is limited because the tech needs more work. If we talk about AI in the event industry, it exists as programmed answers in technology. The most common use of AI is in social media, e.g., Facebook chatbot.

It works on social media because people come to talk and socialize here. Now, technology developers have shifted their focus on AI. Integration of AI within the event app and AI robots for engaging the attendees; it’s all happening. While robots that can think and learn are a reality, it would be interesting to see how AI shapes the future of event technology.

Closing Words

Trends keep changing. The event technology forums are coming to life because more people want to talk and know about new tech. Also, the companies offering the best digital and event technology solutions are rising. Certain events are held to laud them because these companies need appreciation. An example of this appreciation is in the form of Event technology Awards.

Current event technology news is that Web Summit, the world’s rapid-growing tech-conference, is likely to come in UAE for a global tech and innovation gathering. The talks are underway, and the conference is likely to take place in 2022. It is surely big news for event technology UAE. Keep the Top Event Technology trends for 2019 in mind to make event planning a breeze.

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